🖊 This article was last updated on March 4, 2021
Everyone entrepreneur I meet wants to be productive, get things done, be efficient, and not lose time. But to achieve high levels of productivity, you need to change your working environment so that it fosters productivity.
However, productivity is sometimes misinterpreted. Some people think that productivity goes hand in hand with perfectionism, but this is not the case. Spending too much time on a task and trying to make it perfect can actually lead to time losses. Moreover, sometimes products can be launched too late and competitors could have already stolen the show.
Making your tasks more complex than they actually are will not make you more productive. It will make you lose time and get lost in your task, leading to missed deadlines. It is therefore essential to achieve high levels of productivity.
How can you do this? By identifying the time you are most productive during the day and take on to solve complex issues. You need to also arrange a dedicated working space so that your brain learns to associate it with efficiency and work. This will make it easier for you to find your flow and focus on your tasks. Eliminating distractions by closing all social media and unnecessary tabs or putting your mobile phone away is important.
Below are the top 7 advantages of increasing your productivity. Read on to discover more.
1. You Can Do More Things
The number of hours in a day is limited. And if you take into account that one-third of them is spent sleeping, you might feel that you have less time than you imagined. Making plans, having goals, and working towards accomplishing them is something all people do. However, some of them get lost in tasks, leading to losses of time. And sometimes, this can also lead to not accomplishing all your tasks or not doing everything you have planned.
On the spur of the moment, you may come to think that this is because the task is too difficult. Or that you haven’t planned everything as well as you could. While these might be true, these delays are usually experienced because there is a lack of productivity.
If you are productive, you can do more things. There are many ways on how you can make sure you are on track, such as putting all your tasks in your calendar. Having a dedicated time slot for each task helps you not mix them or multitask. Multitasking is usually seen as the road to productivity and getting more things done in less time, but this is false. You are actually dividing your attention between more stimuli, so you prevent yourself from focusing on your tasks.
Doing more things is something all people are looking for, as we all have goals and dreams. But make sure that those things you want to do are important, and not casual stuff. Overwhelming yourself with tasks that can be delegated or not done at all can lead to burnout and symptoms of depression. You can use the Eisenhower matrix to prioritize your tasks in a healthy way.
2. You Can Relax
Spending prolonged hours in front of the computer or at work can seriously affect your mental health state. Not having enough time to relax or take a break makes your brain over busy. If this happens, you will have a more challenging time when you will try to focus.
Productivity is important because it helps you save time for yourself. Self-care is important and it can prevent burnout and depression. Even though some might think that self-care is proof of selfishness, this is not the case. Spending time with yourself and relaxing helps you maintain your wellbeing. Self-care goes hand in hand with self-awareness. The more time you spend with yourself, the more aware you become of your habits, behaviors, and thoughts. And whenever something is not right, you have the time to take a step back, analyze the situation, and find solutions.
Moreover, relaxation fosters fresh perspectives and creativity. So, being productive can actually help you get new insights into your work and lifestyle and find creative solutions to the tasks you need to accomplish.
3. You Will Be Less Stressed
Stress is an important part of everyone’s life. Each of us has been stressed at least one time in our lives, and we all know that stress comes with negative impacts. Most people see stress as something bad and not desirable, when in fact, it can help you be more aware of your surroundings and adapt to changes in your environment.
However, the levels of stress people usually feel are too high. And they prevent you from getting things done, focusing, or having a healthy lifestyle. High levels of stress lead to low levels of energy, as your brain is spending time stressing about things. On top of this, stress makes your body more prone to catching diseases and infections, because it simply rips your immune system the power to act.
Stress also harms your mental health, leading to depression and anxiety. Being productive helps you accomplish your tasks in the time slot planned, thus meeting all your job’s demands and deadlines. Productivity keeps the stress away.
4. You Will Make Less Mistakes
One thing that kills productivity is mistakes and the need to rework on some tasks. This means that in the time slot you needed to solve some problems, you mismanaged it. Something might have caught your attention and disturbed your productivity. It may be lack of sleep, distractions from colleagues, or stress. All these make you more prone to making mistakes.
Productivity helps you nail your tasks from the first time. Of course, it would be unrealistic to expect to solve all the tasks perfectly from the first time. Mistakes are natural and human and everyone makes them. But mistaking on a constant base is a sign that something doesn’t go as planned.
If you are productive, this helps you organize your time and tasks better. Moreover, you will not forget any important details, so there is a high chance to not re-do your tasks. Productivity means fewer mistakes.
5. You Will Have More Opportunities
It is often said that if you wake up early in the morning, more opportunities will be available to you during the day. Of course, this doesn’t mean that if you are a night owl opportunities will bypass you. But the thing is, as you will be more productive, you will have more time. Being able to take other tasks can help you prove your value to the employer. And like this, without even knowing, you may open the door to many opportunities ahead.
Productivity means that you know how to efficiently organize your time. So, by being productive you will have more options for developing and improving yourself, as you have the time necessary to do this.
6. You Improve Your Reputation
Our actions and behaviors define who we are. And the people around us see us through the filter of our behaviors. It became clear by now that if you are productive, you have more time. More time for other tasks that need to be done, more time to relax, and more time to take on new challenges. You also have more time for yourself and your personal life, as it will not be spent working extra because you have not finished your tasks.
People, both from work or your personal life, will know that you are reliable. Of course, everyone is aware that sometimes delays or schedule changes may happen. But as long as you are productive, you save the time to adapt to them and they will not take you by surprise. People will not question if you are going to finish that task or if you will be going to show up at that meeting with friends.
7. You Will Have an Easier Time
There is a common misconception that says that time management and productivity require more effort. You need to put in more effort to organize your schedule, to focus, to find your flow, or to arrange your dedicated working space. But these misconceptions are usually drawing you back.
Productivity does not require more time, nor does it make your life more difficult. Productivity has the opposite effect, of making your life easier. As long as you are productive, you will be ahead of your tasks. You will have an easier time focusing on what you have to do and finishing it on time. Moreover, when you will identify your most productive times and schedule your tasks according to these, you will train your brain to be productive. You will train your brain to easily enter a flow state, where you are fully concentrated on what you have to do. You will also have an easier time managing all the things you need to do, and on top of this, your time.
Being productive comes with a lot of benefits. Maybe the most important of them is that you save time for yourself, for taking on new challenges and tasks. By being productive you keep stress and burnout away and prevent mistakes and delays from appearing. At the same time, productivity helps you acquire a healthy work-life balance and it boosts your mood and self-esteem.